Employees use it to work on projects, read company announcements, and find files. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . The intranets notifications tool is a very handy feature. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. And the @mentions feature ensures team members are notified immediately of any new posts on their favorite channels. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. From the list of out of the box apps, choose Announcements. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. The traditional Intranet was created as a private network for internal communications within a company or learning institution. A company is not a company without its people and mostintranetsare about the people. Companies use intranet forums to brainstorm ideas, share insights, and support project work. This is good news for new starters, especially. Even non-technical staff will find intranet management easy. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. When it comes to culture-building platforms, communication is key. And so, there is a ton of best practice evidence that this guide draws on. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. Whats more, it doesnt have to be all about work, all of the time. You can easily change the font, colors, margins or layout of one or all of your pages. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Ask all staff/key volunteers to change their email signature. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. JPEGs or PNGs are the best choices. Keep it simple. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. For example, the annual report usually requires several authors and the input of many departments. On the smaller screen format, they work much better than mega menus. Here we provide an overview of the main issues. A site map identifies the overall structure of your intranet site. . The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. It provides an overview of the entire site. Doing so gives the intranet an identity and can assist in conveying your company vision and values. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. To add (display) the web part on the page, Edit the page. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Intranet examples: How these top companies use Happeo. The intranet simplifies access and makes it easier to share data and information across these platforms. Say, for example, you want to change the color scheme in line with your new corporate image. Forums are a convenient tool in businesses with distributed teams. Drives collaboration: By providing centralized access to the tools and information workers need to perform their jobs, employees can find what they need and work better as collaborative teams. This example emphasizes what is most . Why HR Intranet Is Important More Than Ever. This eliminates the need to search for hard-to-find information on a non-intuitive site. This means only those employees that need to can view the page. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Test drive your mobile intranet design before going live to ensure its fit for purpose. Announce your new product Send it 1 week before the launch. Search filters should include tags, headlines, authors, and teams. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Have a countdown for "something big" happening on launch day, but don't tell them what it is. All you need to do is select the appearance tab and click on the color you want from the palette. You can also set up topic-based conversations using # channels. What is an intranet? Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. Most of us are familiar with the concept of a corporate intranet by now. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. We start this chapter by looking at best practice trends in IA. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. There are a few elements that we recommend for a successful launch day. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. Display business updates or alerts. Employees can publish a post at any time to officially thank any other employee. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. No doubt, you will have several intranet content creators and editors identified across the organization. Benefits is another interesting SharePoint template available for free. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. Announce your new release with a product email - Send it 5 days before the product launch. Check out MyHubs Resource section for more guidance on the custom CSS feature. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. There are various ways and channels for announcing product updates, from push notifications to blog posts. 4. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Amplify the office atmosphere and experience through increased employee recognition and engagement. Advanced search will make it easy for workers to find colleagues. What lessons can we learn from the most successful intranets? An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Follow the same process for other departments and any centralized data that all staff need to access. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . An internal job posting email template. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Email. For example, HR Cloud users can connect and data with point-of-sale systems using Microsofts Power BI. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. Intranet information architecture (IA) is critical to success. Organizational charts and contact databases: These are very helpful, especially for communication across departments. Also, keep in mind how the columns flow on mobile devices, including which display first. Thats why weve outlined ways that three different industries can use a corporate intranet to optimize your teams communication and collaboration. Committed to developing and maintaining careers at their organization, Proactive about learning new skills and starting new projects. Leaders can still be visible and accessible. Conduct stay interviews as part of the company routine. This intranet homepage is a fantastic example of how it should be done. For example, Ben in Marketing should not be able to access private payroll information. Looking for some intranet design inspiration? A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. Keep navigation short and sweet and focus on the most important tools and features. You can welcome staff with a single liner such as, "Welcome to the company! Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Use the intranets simple administration tools to restrict forum access to relevant personnel. Dont try to pack too much into a mobile intranet. Or create and upload your own videos. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . The intranets home page sets the standard for your whole intranet. It's free to sign up and bid on jobs. Instead, updates and information can be found on employees phones or tablets. Body: Greetings! Staff directories bring workers together regardless of location. Video is a powerful way to impart information or get corporate messages across. New team members will be grateful they wont have to remember every colleagues name and job title from day one. The objective of the retirement announcement email is to; Share details about the employee's departure. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. But you can leave out sections like "About Us.". The power of possibility . And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Ideally, it should be possible to navigate the most important information without having to search. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. And its harder for employees to work out whats important and find what they need. Even worse, it could see employees seeking alternative tech solutions. Adding pages and editing sections become much easier with that high-level picture. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Alternatively, you can use an embedded G Suite or Office 365 app. "It is my privilege to promote [employee name] to [new job title].". Central administration of users and credentials. Why not use a colorful visual to grab users attention. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Teams continued to partner with outside consultants for support in development, project management, design, research, and other areas. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. Organizations relay these kinds of announcements in a variety of formats . Include intranet employee profiles that highlight workers' knowledge and expertise. How Has Intranet Technology and the Workplace Changed? An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. And so more users than ever are navigating intranets from mobile devices. Page permissions restrict who can create and edit content. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. According to Gallup's 2016 Q12 Meta-Analysis Report, companies with highly engaged workforces are 21% more profitable than those with poor engagement levels. Check out our best practices and example intranet pages below. And working on a corporate-wide strategy is a whole lot easier. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Employees can self-manage their profiles, updating and refreshing the information as required. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Hickam Federal Credit Union intranet example. We'd love to chat with you more about how Workmates can benefit you and your employees. Some solutions load all the content in one go, and this can slow down page load times, frustrating your users. Launch video. Administration tools allow you to edit pages and upload content, videos, or graphics. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Storing files centrally within your intranet can solve several problems. It is my great pleasure to announce that he will be joining us in the . Personalisation allows for an intranet that is truly relevant to an individual and the way they work. You can also check when colleagues have read the notification. Keep employees connected in a remote working setup. 2. SSO is a great time-saver and makes for a smoother, more coherent user experience. Use a consistent page layout and neutral color palette. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. We discuss the latest best practice trends to guide the design of your intranet. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. All the best intranets make sure this information is organized logically, so it is easily accessible. The classic intranet use case is a home for company resources. Restrict access to relevant staff only using the intranets page permissions feature. Something along the lines of "Check out our new website," with a link is appropriate. Test out the intranet design on smartphones and tablets before going live. Transform your company culture, cultivate your people and help retain the highest performing talent. Internal Communication Examples of Leadership Comms. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Only the critical high-level tabs are shown. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Always test it on a mobile device if you can beforehand. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Here is an administration example taken from a MyHub Intranet site. However, these can also quickly become unwieldy with big, long descriptions. Site page permissions can be set by job title, department, or location. Use the intranets intuitive forms builder to create your own employee engagement surveys. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Highlighted in this example are just a few of the wide range of choices available. What Should You Look For With a Company Intranet? Furthermore, online forms mean staff have 24/7 access. Create employee engagement surveys within your intranet with the simple-to-use forms builder. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. New business announcement email. This email is in which you share the name, images, and details of your product. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. These features provide a better overall experience and one that employees appreciate, if not love. Employee engagement surveys can help you identify areas of organizational improvement. One of the keys to working more efficiently is to get a single communication system. Celebrate the career of the retiring employee. Next, it's time to write a description of the position you're hiring for. A project go-live announcement email is the perfect vehicle for that. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. The healthcare industry is infamous for high turnover rates, reaching 16.29% in Q3 2022. An easy-to-follow dropdown menu sets out the available tools. Uploading video content is easy with an intranet. Remote working has exploded since the onset of Covid-19. Most people prefer images and diagrams over big blocks of text. The intranet streamlines file sharing and information discovery. Naming the intranet. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . Interactive tour. Include the name and images of the product, the launch date, and the main benefits. And remember, lots of content will be shared across all teams. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Some businesses organize the intranets content by team or department. And thats why accurate, descriptive headings are so important. Employees can connect with colleagues in a team or project setting as well individually. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. Subject line: Help us welcome [new employee name] to the team! Keep it fresh. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Conduct an intranet needs analysis. A wide variety of industries from only four countries were represented this year. This is a time-consuming and labor-intensive process. Very cost-effective when bundled with other Microsoft 365 products. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. You can then embed the video in an iframe or widget on your intranet. Using category labels like How do I or I need to can improve discoverability. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . Once you have selected a design template, its time to customize. Many businesses have found this supports faster decision-making and means staff can get things done more easily. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Explaining the value of your product is an essential part of your communication. For example, by surfacing information, enabling users to perform an action or access a tool. Filing fault reports for vehicles and machinery. The search function is available for team chat, making it easy to locate just what you need. If you want to improve the performance of team members who are considered "average," do the same for them. Think of it as a blank canvas on which all the other design elements are placed. Download your intranet template here. While knowledge sharing, training, and onboarding can all be enhanced with video. For maximum effect, the golden rule is to keep it simple. Set up a system of subscriptions and notifications, so members never miss out on vital updates. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). And you can also integrate other commonly used apps such as Salesforce and Dropbox. Heres how you can utilize. There are many types of Intranets your organization may benefit from. Visually engaging, they welcome users to the page. A staff directory connects employees right across your organization, including remote or non-desk workers. Forum members are automatically notified about a new post without the need to directly login to the forum. Fully customizable intranet templates save time and hassle. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. This multifaceted company provides an array of services and sustainable solutions across multiple industries, including construction, rail, real estate, and more. 3 Company Intranet Examples and How They Improve Company Culture (Plus Benefits of Integrating A Company Intranet), specific examples of how a few industry-leading companies are using the, in innovative new ways. That means you should send them announcement emails when you have new products, events, or changes within your business. Its a simpler and more effective way of getting things done. Its intranet, Home, supports a global workforce of over 135,000 employees. This practice is extremely helpful in showing the entire workforce that the company appreciates their contributionsno matter how smalland how their efforts support larger accomplishments. Okta SSO simplifies the way users connect. Use your Intranet for Internal News & Keep Employees Updated. Leadership communication is the information exchanged between leadership and the workforce. The following section showshow intranets help companies become more effective. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Even better, no great technical expertise is needed. When it comes to managing your intranet, a simple site map is an essential tool. The intuitive software makes ongoing administration a straightforward task. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. And its also possible to embed hyperlinks or iframes directly in the intranet. Then press the "Create" button. Its time to refine the design of your new intranet. 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Powerful analytics to see whats working for employeesacross different topics, locations job. # channels and @ mentions feature ensures team members are automatically notified about a new post the... Intranet-Based polls and surveys save time and cut down on external consultants costs walls and... Microsoft 365 products and data with point-of-sale systems using Microsofts Power BI will have several intranet content creators and identified! Say hello to enabling the entire workforce to focus on the color scheme may come across differently on a device. Emails, because I am truly thankful for the latest best practice trends guide.